Best Childcare Management Software

In the dynamic, competitive environment, having the right software can make a difference between fast success and slow failure. For children care organizations, which deal with a large amount of paperwork, a high-quality app can simplify the work process and speed up the workflow. Childcare centers face a wide variety of manual work, including pen and paper tasks. If you are still writing checks, sending notes to parents, filling out daily report forms, and the like, you are staying behind the competition. A high-quality childcare management software can take on a big chunk of such tasks, allowing your employees to spend time on what they do best – interact with children. Let’s take a closer look at the most popular childcare management software on the market today.

250 Software

Top 10 Childcare Management Software

brightwheel

brightwheel

Contact Vendor

Famly

Famly

$49 Per month

Jackrabbit Care

Jackrabbit Care

$69 Per month

Kangarootime

Kangarootime

Contact Vendor

Kaymbu

Kaymbu

Contact Vendor

KidKare

KidKare

Contact Vendor

Lillio (formerly HiMama)

Lillio (formerly HiMama)

$20 Per month

Procare Solutions

Procare Solutions

Contact Vendor

Sawyer

Sawyer

$109 Per month

Smartcare

Smartcare

Contact Vendor

List of Best Childcare Management Software

Pricing Options

Monthly Subscription

Annual Subscription

One-Time Payment

Quote Based

Features

Payment Processing

Self Check-in/Check-out

Electronic Payments

Event Calendar

Enrollments/Onboarding

Member Database

Reminders

Alerts/Notifications

Credit Card Processing

Multi-Location

Wait List Management

Billing & Invoicing

Class Scheduling

Customer Accounts

Attendance Tracking

Meal/Nutrition Management

Records Management

Parent Portal

Calendar Management

Daily Reports

Document Storage

Email Management

Employee Management

Registration Management

Communications Management

Student Management

Contact Database

Company Size

Self Employed

Small Business

Medium Business

Enterprise

ACTIVE Educate is a dedicated child care software designed to streamline operations for child care providers and educational institutions. This platform offers comprehensive tools for managing enrollment, attendance, and parent communications, ensuring a seamless experience for staff and families. With ACTIVE Educate, users can easily track student information, manage schedules, and facilitate com... Read more about ACTIVE Educate

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Pike13

Scheduling and Client Management Software

Pike13 is a comprehensive and intuitive software tailored for managing client-focused businesses like fitness studios, music schools, and swim academies. Its standout feature is its mobile-friendly client management system, which simplifies scheduling, registration, and payment processes. Pike13 offers robust client tracking capabilities, enabling businesses to maintain detailed client records and... Read more about Pike13

Free Trial

Available

Pricing Type

$139 Per month

Location

United States

Tadpoles is a dedicated child care software solution designed to enhance communication and management in early childhood education settings. This comprehensive platform provides tools for tracking attendance, managing student information, and facilitating parent engagement. With features such as daily reports, photo sharing, and messaging capabilities, Tadpoles fosters a strong connection between ... Read more about Tadpoles

Free Trial

Available

Pricing Type

$25 Per user

Location

United States

HeadMaster is an innovative school accounting software that streamlines financial management for educational institutions. It offers features such as tuition management, expense tracking, and payroll processing, tailored specifically for schools. With its user-friendly dashboard, administrators can access real-time financial data, generate reports, and ensure compliance with accounting standards. ... Read more about HeadMaster

Free Trial

NA

Pricing Type

$131 Per user

Location

United States

Regpack

Online Registration and Payment Management Software

Regpack is an intuitive software solution designed for streamlined event and course registration. Its standout feature is the flexibility in creating custom forms, allowing users to tailor registration processes to their specific needs. The platform supports online payment processing, making it easy to manage fees and financials. Another key aspect is its ability to generate real-time reports, off... Read more about Regpack

Free Trial

Available

Pricing Type

$125 Per month

Location

United States

Marketing 360

#1 Marketing Platform® for Small Business

Marketing 360 is a versatile software designed for small to medium-sized businesses, offering a comprehensive suite of marketing tools. It streamlines digital marketing with its user-friendly interface, allowing users to manage social media, create websites, and track SEO performance all in one place. The software features powerful analytics, providing insights into customer behavior and campaign ... Read more about Marketing 360

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

brightwheel

The Easiest All-in-One Childcare Software & App

brightwheel is a comprehensive childcare and early education platform designed to simplify operations for preschools, daycares, and after-school programs. It offers a robust set of features including digital check-in/check-out, easy billing and invoicing, learning assessments, and a secure communication channel for real-time updates and photos. Brightwheel stands out for its user-friendly interfac... Read more about brightwheel

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

ActivityHero is an intuitive registration software designed to simplify the process of managing registrations for events, classes, and activities. This platform provides comprehensive tools for creating customizable registration forms, tracking participant information, and managing payments seamlessly. With its user-friendly interface, organizers can easily set up events, monitor registrations in ... Read more about ActivityHero

Free Trial

Available

Pricing Type

$99 Per year

Location

United States

Wonderschool is a child care management software designed to help early childhood education providers and daycares operate more efficiently. The platform offers tools for managing child enrollment, tracking attendance, scheduling activities, and invoicing parents. Wonderschool allows child care providers to create digital profiles for each child, making it easy to track important information such ... Read more about Wonderschool

Free Trial

Available

Pricing Type

$150 Per feautre

Location

United States

Sawyer

Best Kids Activity Registration & Management Software

Sawyer is a specialized software designed for kids' activity registration and management, streamlining the organization of educational and recreational programs. It's incredibly user-friendly, catering to the needs of both parents and program providers. The software allows easy browsing and enrollment in a wide range of children's activities, making it convenient for parents. For providers, Sawyer... Read more about Sawyer

Free Trial

Available

Pricing Type

$109 Per month

Location

United States

Eleyo

Elevate your community

Eleyo is a dynamic software solution tailored for educational institutions, specifically focusing on streamlining the management of childcare, community education, and after-school programs. Its intuitive design facilitates easy registration, enrollment, and scheduling processes for both staff and families. A standout feature of Eleyo is its comprehensive child care management system, which includ... Read more about Eleyo

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Procare Solutions

The #1 Child Care Management Software

Procare Solutions stands out in the childcare management software arena with its comprehensive suite developed to cater to the multifaceted needs of early childhood education centers, after-school programs, and daycare facilities. It adeptly combines attendance tracking, tuition collection, and family engagement features, making daily operations smoother and more efficient. A distinctive aspect of... Read more about Procare Solutions

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

SchoolCare Works is a comprehensive child care software designed to assist educators and administrators in managing child care facilities effectively. This user-friendly platform streamlines enrollment processes, attendance tracking, and parent communication, making it easier to manage daily operations. With features such as lesson planning, reporting, and compliance tracking, SchoolCare Works sup... Read more about SchoolCare Works

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Tuition Express is a reliable child care software designed to simplify the billing and payment process for child care centers, preschools, and after-school programs. The platform automates tuition collection, allowing parents to make secure electronic payments, reducing the need for manual processing and ensuring timely payments. Tuition Express integrates seamlessly with child care management sys... Read more about Tuition Express

Free Trial

NA

Pricing Type

$18.5 Per user

Location

United States

Junior Logs is an innovative Child Care Software designed to streamline and enhance the management of daycare centers, preschools, and early childhood education facilities. This comprehensive platform offers a wide range of features, including attendance tracking, child profiles, parent communication tools, billing and invoicing, meal planning, and detailed reporting, ensuring that all aspects of ... Read more about Junior Logs

Free Trial

Available

Pricing Type

$1 Per month

Location

New Zealand

TOOTRiS is a cutting-edge software solution designed to make the process of managing child care centers more efficient and seamless. With this platform, child care providers can handle everything from enrollment and billing to communication with parents and staff scheduling. TOOTRiS offers a user-friendly interface that makes it easy to track attendance, manage payments, and create lesson plans, a... Read more about TOOTRiS

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Jackrabbit Class

The #1 Choice for Class Management Software

Jackrabbit Class is a highly efficient and user-friendly software solution specifically designed for class-based businesses such as dance studios, gymnastics centers, and swim schools. It features a robust online registration system, streamlining the enrollment process for both clients and administrators. The software excels in class scheduling, offering flexible and intuitive tools for organizing... Read more about Jackrabbit Class

Free Trial

Available

Pricing Type

$49 Per month

Location

United States

Bloomz is a comprehensive K-12 software solution designed to enhance communication and collaboration among schools, parents, and students. This platform provides tools for messaging, event management, and attendance tracking, fostering a connected school community. With its user-friendly interface, educators can easily share updates, assignments, and important announcements, ensuring that parents ... Read more about Bloomz

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

Famly

Award-winning childcare management software

Famly is a user-friendly software platform developed to streamline the complexities of running childcare centers, preschools, and early education institutions. It brings a suite of features like real-time communication, billing and invoicing, attendance management, and developmental observations into one intuitive interface. What sets Famly apart is its strong emphasis on building community among ... Read more about Famly

Free Trial

Available

Pricing Type

$49 Per month

Location

United States

KidCheck

KidCheck provides secure children's check-in software.

KidCheck is a comprehensive childcare management software designed to prioritize child safety and simplify administrative tasks for organizations like churches, childcare centers, and after-school programs. Its standout feature is a secure check-in/check-out system that ensures only authorized individuals can pick up children, enhancing security. KidCheck also offers easy attendance tracking, secu... Read more about KidCheck

Free Trial

NA

Pricing Type

$25 Per month

Location

United States

TADS Billing & Tuition Management is a specialized child care software designed to simplify billing and tuition management for educational and child care organizations. This platform provides comprehensive tools for managing student accounts, processing payments, and generating invoices, ensuring accurate and timely billing. With its user-friendly interface, administrators can easily track tuition... Read more about TADS Billing & Tuition Management

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Kidsly is a specialized child care software designed to streamline operations for childcare providers and enhance communication with parents. This comprehensive platform offers tools for managing enrollment, attendance, and billing, allowing providers to focus on delivering high-quality care. Kidsly enables staff to document children’s activities, milestones, and development progress, which can ... Read more about Kidsly

Free Trial

NA

Pricing Type

Contact Vendor

Location

Japan

CommunityPass is an all-in-one parks and recreation management software designed to help municipalities, schools, and recreational organizations manage their programs, facilities, and memberships. The software streamlines registration for community programs such as sports leagues, fitness classes, and summer camps. It offers features like online registration, payment processing, facility schedulin... Read more about CommunityPass

Free Trial

Available

Pricing Type

$3450 Per feautre

Location

United States

Storypark is a comprehensive Child Care Software designed to enhance the management and communication processes within daycare centers, preschools, and early childhood education programs. This innovative platform offers tools for documenting daily activities, tracking developmental milestones, and facilitating parent-teacher communication, ensuring a nurturing and transparent environment for child... Read more about Storypark

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

ACCEO Childcare Services is a comprehensive childcare management software solution tailored to simplify operations for childcare centers, preschools, and daycare providers. The platform includes tools for managing enrollment, attendance, billing, and parent communication, all within a single system. With ACCEO, administrators can automate invoicing, track payments, and handle scheduling efficientl... Read more about ACCEO Childcare Services

Free Trial

NA

Pricing Type

$995 Per user

Location

Canada

No buyer guide found.

Frequently Asked Questions

Childcare management software is a digital solution that helps daycare centers, preschools, and childcare facilities manage daily operations like attendance tracking, billing, scheduling, and parent communication.

Daycare software streamlines administrative tasks, improves staff efficiency, enhances security, and enables seamless communication between parents and caregivers.

Key features include attendance tracking, automated billing, staff scheduling, meal planning, parent communication tools, and compliance management.

Yes, many childcare software solutions offer scalable features that cater to small daycare centers, making management easier and more efficient.

It provides real-time updates, messaging features, photo-sharing, and digital daily reports, keeping parents informed about their child's activities and well-being.

Yes, it allows automatic invoicing, online payments, and financial tracking, reducing manual bookkeeping efforts for daycare centers.

Many solutions provide multi-location support, allowing owners to oversee and manage multiple daycare centers from a single platform.

It includes features like secure check-in/check-out, background checks for staff, emergency contacts, and regulatory compliance tracking to ensure child safety.

Cloud-based daycare software offers remote access, automatic updates, and better scalability, while on-premise solutions provide full control over data security. The best choice depends on your needs.

Yes, it allows daycare centers to create, modify, and manage staff schedules, ensuring proper staff-to-child ratios and reducing administrative workload.

It provides automated reports on attendance, billing, staff performance, and compliance, helping daycare owners make data-driven decisions.

Yes, some platforms offer meal planning features with options to track dietary restrictions and allergies to ensure children’s safety.

Many daycare software providers offer mobile apps that allow parents to check real-time updates, pay fees, and communicate with caregivers.

It enables educators to track developmental milestones, record observations, and generate progress reports for parents.

Consider ease of use, integration with payment processors, security features, mobile accessibility, pricing, and customer support before making a decision.

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